Job Description

Contracts Administrator:


MINIMUM EDUCATION: Engineering, Quantity Surveying, Business
Administration, Law

EXPERIENCE REQUIRED: Minimum 05 YEARS

 

 

• Reporting directly to Cluster Contracts and Commercial Manager.

• Generates and maintains documentation for analysing, negotiating, and
drafting change/variation orders with Client and subcontractors.

• Collaborates  with  all Team 
Members  as deemed  necessary 
on project contract and 
subcontract  matters .

• Conducts  contract  administration  to 
ensure   proper  contract 
fulfilment   in   accordance 
with  company  policies, 
legal requirements,  and contract
specifications.  Accordingly, drafts
letters and keeps the records.

• When   required,   advises  
management   of   contractual  
rights   and   obligations;   compiles  
and   analyses   data;  
and maintains historical information.

• Progress Claim and Contractual matters, assist the Project team in original
routine progress reports related to the contracts singed and assigned.

• Review and comment on progress reports. 
Updates  the Areas  of 
Concern  for  the progress 
reports together  with  the status 
of Variations  and/or claims  notified 
and  received.

• Monitors   and administers   the business   provisions  
of the   Contracts   signed  
and assigned   subcontracts   to ensure compliance with contractual terms
and conditions.  Advise the Contracts
Manager regarding scope, financial, and risk issues and concerns of applicable
contracts and to prepare its report accordingly.

• Identifies  contractual   problems 
and  possible   claims  
by  Client  and 
subcontractors  and  takes 
appropriate  action  to ensure 
a satisfactory  resolution.
Identifies  contractual   problems 
and  possible   claims  
by  Client  and 
subcontractors  and  takes 
appropriate  action  to ensure 
a satisfactory  resolution.

• Provides  support  service 
when  required  in 
"interpretation  of  contract"  during 
the  course  of 
the  contract  and 
ensures its close-out  is  in 
accordance  with  established 
procedures.

• Follows up on problems demanding management attention to ensure a timely
response to a client

• Prepares tender enquiry documents based on work scope and other requirements
according to policy guidelines.

• Assists  in  the writing 
and  preparation  of the 
scope  of works,  BOQ's 
and  Subcontracts  documentation,  negotiating 
the subcontracts,  administer the
contracts through  to final  payments and 
retentions.

• Participates as a member of the negotiating team for technical and commercial
evaluation of Subcontracts.

• Ensure that signed contracts are communicated to all relevant parties to
provide contract visibility and awareness,

• Handle on-going issue and change management

• Monitor transaction compliance (milestones, deliverables, invoicing etc.)

• Ensure Contract close-out, extension or renewal.

• Monitors  compliance  to contract 
requirements  ensuring  all conditions are  satisfied 
before  approval  of the 
final  invoice .

• Initiates  and/or  conducts 
meetings  with  Client/Subcontractors  concerning 
contractual  problems  as 
requested  by the Project / contracts
Manager.

• Assists  in  compiling and 
preparing  bid documents  and 
bidders  list,  including 
inquiry  preparations,  request 
for bids  and recommendations  for award 
of contract.

• Dealing with Bonds and Insurances

• Perform other duties as assigned be too management.

• The   incumbent   must  
possess   strong   written  
and   oral   communication   and  
interpersonal   skills,   and  
a working knowledge of PC software packages typically associated with
contract administration.

 

Required Knowledge, Skills, and Abilities

• administration
• good communication

Education + Experience

• Qualification: Degree