Administrative Assistant Cum Document Controller(male)

Job Description

Assist in clerical and administrative operation
Handle document control, distribution, filing and archiving of project correspondence,   documentation, and drawings, both hard copy and softcopy, both incoming and outgoing.
Handle incoming mails i.e. correspondence, drawings, etc (sorting   & recording)
Responsible for the quality review of documents and forms and ensure they are kept according with   prescribed procedures.
Control the issue and the receipt of documents and   drawings by cataloging and   indexing
Conduct annual audit of documents to ensure they are updated and controlled.
Maintain and report administrative issues to Head Office.
Attend to all incoming telephone calls and transfer   calls to the appropriate persons. Ensure all messages are delivered immediately.
Arrange dispatch/courier and record all   outgoing documents.

Required Knowledge, Skills, and Abilities

• digital literacy and research skills
• including the ability to analyze the reliability of information
• data management and entry skills
• including the ability to maintain and improve filing systems
• accurate record keeping

Education + Experience

• Qualification: Diploma